Bylaws

Approved 11 November 2009

700.0 CONFERENCE ACTIVITIES.

701. Authority.

The Society shall provide its members with access to technical information within the Society’s Field of Interest via technical meetings (conferences, tutorials, symposia, workshops, etc.), with the approval of the Society’s Conference Board and, as appropriate, the IEEE Technical Activities Board.

702. Ownership of Technical Meetings.

All meetings created by the IEEE Signal Processing Society shall be registered with the U.S. Copyright/Trademark Office, in accordance with IEEE practice. Such meetings shall be considered to be the “property” of the Society for all purposes of finance and management, and may not be removed from the purview of the Society except by specific action of the Board of Governors. Financial co-sponsorship of a meeting is possible only with the permission of the Society via the meeting budget approval process. The budget must reveal the name of the intended financial co-sponsors and the intended share assigned to each co-sponsor, which in no case may exceed a total of 45% (except for those meetings created and approved by the Society under an equal-share arrangement). Financial co-sponsorship shall require any and all co-sponsors to share not only income, but also expense, in the same proportion as their co-sponsorship share of the meeting.

Sponsorship statuses that are other than financial may be approved with not-for-profit organizations as permitted by IEEE policy.

703. Oversight.

The Conference Board shall have responsibility for:

1. developing policies and procedures for Society technical meetings;
2. reviewing and evaluating plans for proposed technical meetings and making recommendations to the Board of Governors;
3. developing plans for new technical meetings to meet the requirements of the members and making recommendations to the Board of Governors;
4. approving individuals to manage the technical meetings of the Society;
5. coordinating the technical meetings calendar to assure compliance with IEEE rules and policies;
6. making appropriate notifications to the Regions and Sections regarding technical meeting activities;
7. overseeing the budgets of the technical meetings and reporting to the Vice President-Finance;
8. providing representation to IEEE Technical Activities regarding Society technical meetings;
9. overseeing the activities of the planning committees for approved ICASSPs and ICIPs.

An Executive Subcommittee shall assist the Conference Board in the execution of its duties, as listed above, and shall make recommendations to the Conference Board, as appropriate.