Conference Resources

• SPS Conference Board
• SPS Conference Bid Template
• SPS Conference Proposal Guidelines
• SPS Conference Proposal Timeline
• SPS Conference Organizer's Handbook
• SPS Criteria for Technical Co-Sponsorship
• SPS Preferred Conference Management Companies
• IEEE Conference Organizers Page
• IEEE Hotel Contract Templates and Legal Documents
• IEEE Memorandum of Understanding (MOU) Templates
• IEEE Policies - Section 10 - Meetings, Conferences, Symposia and Expositions

IEEE Policies - Section 10.0 - Types of Meeting
IEEE Policies - Section 10.1 - Conferences

• IEEE Conference Database Search (formerly known as TAG)
• IEEE Meetings Organizational Manual
• Requirements for Extended Objects for IEEE Xplore
• Conference Proceeding on Xplore
• IEEE Visual Identity Guidelines
• Forms

  Conference Attendee List Form (xls)
  Conference Summary Report (xls)
  Proposal Request Form for Conference Management Companies

Important Travel Authorization Information to U.S.A.

Visa Waiver Program

Beginning 12 January 2009, all nationals and citizens of Visa Waiver Program (VWP) countries who plan to travel to the U.S. for temporary business or pleasure for 90 days or less will be required by law to obtain travel authorization prior to initiating travel to the United States. This authorization can be obtained online through the Electronic System for Travel Authorization (ESTA), a free Internet application administered by the U.S. Department of Homeland security. For additional information about the ESTA please visit http://www.cbp.gov/esta.

Travelers from countries not in the VWP are still required to obtain a Visa upon entry into the United States.

Required Forms & Important Information

Please submit the following completed forms to the SPS Conference Department. The required forms can be found at http://www.ieee.org/web/conferences/organizers/required_documentation.html.

A list of the forms is as follows:

• IEEE Conference Information Schedule
• Principles of Business Conduct and Conflice of Interest (POBC/COI)
• Conferences Insurance Information
• IEEE Financial Reporting
  • IEEE Concentration Banking
  • Wachovia Bank Signature Card
  • Certificate of Accuracy
  • SPS Conference Budget Report
  • Conference Audit Material Checklist
• Conference Publications Forms
• Conference Attendee List Form (xls)